Administrator setup for GWSMO

Google Workspace Sync for Microsoft Outlook

This article is for administrators setting up GWSMO. To begin using GWSMO, go to GWSMO User Help.

If you have the legacy free edition of G Suite, upgrade to Google Workspace to get this feature.

Y'all can gear up Google Workspace Sync for Microsoft Outlook (GWSMO) for users in your organization and then they tin synchronize their email, calendar, and contact data between Google Workspace and Outlook.

System requirements

Before you brainstorm installation and setup, make sure y'all meet the system requirements.

Operating system requirements

We recommend that you lot update to the latest patches for your Microsoft Windows version.

  • Windows Vista (32 and 64 flake)

    Note: Microsoft no longer supports Windows Vista. We recommend you upgrade to a supported version of Windows.

  • Windows 7 (32 and 64 fleck)
  • Windows viii (32 and 64 bit)
  • Windows 10 (32 and 64 flake)
Unsupported operating systems Notes
macOS Microsoft Outlook for Mac doesn't support the Messaging Awarding Programming Interface (MAPI), which is required to communicate with Outlook.

To motility information from Apple to Google Workspace, see Migrate data from Apple tree to Google Workspace.
Windows XP
Windows Server 2003		 Microsoft no longer supports these versions. Support for them in our information migration and sync products stopped on December 31, 2018.

Outlook requirements

  • Outlook 2003 SP or 2007 SP2 (or SP1 with hotfix)

    Annotation: Microsoft no longer supports Outlook 2003 and 2007. We recommend that you upgrade to a supported version of Outlook.

  • Outlook 2010 (32 and 64 scrap)
  • Outlook 2013 (32 and 64 bit)
  • Outlook 2016 (32 and 64 bit)
  • Outlook 2019 (32 and 64 chip)
Unsupported Outlook versions Notes
Outlook from Microsoft 365 (spider web, Android, Mac, and iOS versions) Switch to a supported reckoner version of Outlook.
Windows ten ARM-based PCs—32 (ARM32) and 64 bit (ARM64)

Permissions for users

To install GWSMO, users must take local administrator permissions for their machines. If yous demand help, contact your admin.

Port requirements

Open port 443 for the post-obit applications on each customer machine:

  • Outlook.exe
  • ProfileEditor.exe

For details on GWSMO ports, get to Open network ports.

Protocols

GWSMO uses HTTPS to connect to Google services using a proprietary GWSMO-specific Gmail sync protocol. It also uses the post-obit APIs:

  • Google Calendar API
  • Google People API
  • Google Drive API
  • Google Tasks API

GWSMO doesn't use IMAP or SMTP.

Set upward & install GWSMO

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Step ane: Set up GWSMO in the Google Admin console

Pace 2: Install GWSMO

Users in your organization who want to sync their data between Google Workspace and Outlook must take GWSMO installed on their client machine. In that location are two options for installation.

Option one: Push an MSI file to your users

To exercise this, download the MSI file from the GWSMO download page. Be certain to pick the correct edition (32 bit or 64 bit) for your users' version of Outlook.

You lot can and so push the MSI file to your users with the software you use to deploy and secure your organization'due south applications.

Your users can then follow these instructions to install the file.

Selection two: Permit your users download and install GWSMO themselves

Your users can download the EXE file from the GWSMO download folio.

They tin can then follow these instructions to install the file.

Install location

The default location on each client automobile is C:\Programme Files\Google\Google Apps Sync.

Troubleshooting

If you have any bug installing GWSMO, go to Troubleshoot installation issues.

Step three: Decide whether to turn on smart features & personalization

Before yous migrate data, yous demand to make up one's mind if smart features in Gmail and Google Chat and Meet also every bit personalization features in other Google products can use information from Gmail, Chat, and Encounter. For certain features to work, such as autosorting in Gmail, smart features and personalization must be turned on in the target account earlier you migrate information.

Learn more well-nigh turning on smart features and personalization.

Step iv: (Optional) Prepare free/busy data for Exchange users

If yous're using GWSMO in a mixed Google Workspace and Substitution environment, and you want to query availability information for Exchange users, you need to:

  1. Install and gear up Google Calendar Connector Web Service. For instructions, go to Google Calendar Connector Web Service Installation and Configuration Guide.

    Important: When you prepare up the web service, make sure you do not set up the Google Calendar Connector Sync Service.

  2. Create the post-obit registry key and accompanying string value on each client machine where GWSMO is installed. If you're running a 32-bit version of Outlook on a 64-bit version of Windows, create this registry key in the correct location for 32-chip applications. For details, consult these instructions on using the Windows registry at Configure options through the registry.
    • Registry key— HKEY_CURRENT_USER\Software\Google\Google Apps Sync\CalendarSync
    • Cord value—Value name: FreeBusyURL; Value data: <URL for the Calendar connector>

      Example:
      http://www.example.com/GCalExchangeLookup/ExchangeQuerier.aspx (where you replace example.com with the name of your company's server)

Notation: Google Support cannot assist with troubleshooting your Google Agenda Connector Web Service installation.

Import data

Integration with Google Workspace Migration for Microsoft Outlook

With GWSMO, your users tin import data from an Commutation account or Outlook PST file. To do this, GWSMO uses a separate migration product, Google Workspace Migration for Microsoft Outlook (GWMMO). GWSMO launches the GWMMO migration product automatically and, in most cases, users won't even notice they're using a split up product.

GWSMO launches the migration product when the user:

  • Imports data when they recreate or make some other user profile. For details, go to Recreate or supersede your profile.
  • Imports data afterward they create their contour. For details, get to Import your Outlook data afterward.

GWMMO every bit a standalone migration production

Users can launch GWMMO every bit a standalone application. In the Start bill of fare, click Google Workspace Migration and then Google Workspace Migration for Microsoft Outlook.

However, GWMMO doesn't import Outlook notes, tasks, or periodical entries. To import this data, users should run GWSMO.

How exercise I install the GWMMO migration production?

The GWMMO migration product must be installed on each customer machine.

Users who download and install GWSMO themselves (Option 2 in a higher place) automatically install GWMMO migration production.

If you push button GWSMO to users via an MSI file (Option ane above), you'll also need to push button the GWMMO migration production to them too. Or, accept them install GWMMO themselves. For details, go to Install GWMMO.

What's imported?

Users tin sync e-mail, contacts, calendar events, and Outlook notes, which are so available in Outlook and the Google Workspace spider web interface.

Outlook tasks sync to Google Workspace but only subsequently GWSMO starts. (Email, contacts, and calendar events sync while importing.)

Outlook journal entries are not synchronized to Google Workspace, just users can import them from their Outlook contour during the initial sync.

For details, go to What's synchronized between Outlook and Google Workspace?

Get help

Contact Google Workspace support for assistance with GWSMO and GWMMO. If y'all take Outlook or Windows questions, consult your Microsoft documentation.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and production names are trademarks of the companies with which they are associated.

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